MMEA Begins Search for Executive Director

Executive Director Position

The Michigan Music Education Association (MMEA) is seeking a new Executive Director, effective January 2023. Interested candidates should submit 1) a resume or curriculum vitae; 2) letter of application; and 3) three professional references to Shannan Hibbard, MMEA president <>
The MMEA executive committee will begin the review of application materials December 19, 2022. The position will remain open until filled. 
The mission of MMEA is to advance the quality of music education in Michigan, and in specific furtherance thereof:to encourage and improve the quality of scholarship and research within music education to develop and promote improvement in the quality of teaching and research in music at all levels to assist in the establishment of comprehensive music programs in all schools as an integral part of general education to foster the utilization of the most effective techniques and resources in music instruction to facilitate the involvement and interest of persons of all ages in music and all related activities for the benefit of the general welfare of all persons

Michigan Music Education Association Position Description
Position Title: Executive DirectorDate
Prepared: December 1, 2022
Supervisor: President, MMEA
Terms: Salaried, 10 hours per week (with potential for expansion)

The Executive Director (ED) contributes to the success of the Michigan Music Education Association (MMEA) by leading, developing and managing the affairs of the MMEA. The ED oversees and manages student events, professional development, advocacy/policy, communication/outreach, financial affairs and all organizational aspects of the MMEA.  The ED leads collaborative efforts between the MMEA and its members, constituents and other statewide and national music/arts education organizations.  The ED works in concert with the Executive Committee and Full Board, providing guidance and support to the organization’s efforts to serve music educators, students, parents, and community members through leadership in the advancement of music teaching and learning.  This position is an administrative position appointed by the Executive Committee, in accordance with the details of the employment agreement between the ED and the MMEA.

The following are performance outcomes for this position.
The success of the Executive Director will be demonstrated by the existence of the following:
Successful K-12 student performance-based events from a variety of musical disciplines that are well organized, financially secure, well attended & that serve all areas of Michigan.  
Successful PreK-16 professional development events that are well organized, financially secure, well attended & that serve a variety of music educators from all areas of Michigan.
Effective management of daily financial & association operations, regular financial reporting, and budgeting processes through collaboration with the Executive Committee.
Contribute to the overall financial health and growth of the association through collaboration with the Executive Committee.
Positive collaboration with and service to external music/arts organizations to advance the mission of the MMEA and build relationships to strengthen music education in Michigan.
Ongoing music education advocacy efforts and policy work at the state and national levels aimed at supporting students, teachers & communities in strengthening music education.
Professional communication with music educators, students, parents and other constituents through a variety of means, including email, telephone, social media, website and print media.
Positive, productive and collaborative working relationships with the MMEA Executive Committee/Board members and the MMEA membership guiding the MMEA to fulfill its mission. 

In order to achieve success in meeting the outcomes for this position, the following responsibilities have been assigned.

Student & Professional Development Events
Oversee the logistics of student performance-based events and professional development opportunities (i.e. registration, fees, advertising, communication & site details). Work with event chairs to organize & execute student performance-based events and professional development opportunities. Work with the board to develop and implement new student events and professional development offerings. Develop & maintain a calendar of MMEA events

Communicate regularly with constituents regarding local, state & national policy/advocacy issues. Meet with leaders of other music education & other related associations in efforts toward building positive advocacy/policy relationships. Work with MMEA Board policy/advocacy chair to review state and national advocacy and policy matters to stay current on relevant issues. Meet with state and national leaders to discuss current issues & relevant policy and advocacy efforts for the future. Organize and promote MMEA advocacy activities through social media, print materials, the MMEA webpage, etc. 

Organizational Management
Maintain all financial records & complete all necessary financial transactions in the daily operations of the association. Create a yearly budget, in collaboration with the Treasurer & President. Manage all operational activities of the association, including data storage, communication, staffing, office logistics, organizational documents (policy manual, bylaws), etc. Organize board meetings, retreats, conference calls & all board activities, in collaboration with the MMEA President. Assist the treasurer in identifying & securing additional revenue sources, including grants, advertising, sponsorships & fundraising activities. Work with MMEA board & leadership to further the overall mission of the association, including: strategic planning; regular organization review; & development and implementation of MMEA initiative. Serve on outside committees/boards as deemed necessary by the MMEA board, including but not limited to the Michigan Music Conference & NAfME boards. Build & strengthen relationships & partnerships with outside music & arts organizations

Communication & Outreach
Complete graphic design work for all issues of the Michigan Music Educator (MME) journalAssist the MME editor & editorial board as needed. Regularly post information on relevant social media outlets & the MMEA website.  Communicate with members, non-members, vendors and misc. contacts on a regular basis via email & snail mail (when appropriate). Investigate alternative means of communication & implement as appropriate (new social media outlets, additional digital & print communications). Provide greater outreach and communication to members & non-members (email, social media, paper mailing, etc.) & work to increase membership through these efforts. Respond to all email/telephone inquiries on behalf of the association. The ED shall represent MMEA in a professional manner through all means of communication, including social media posts. When posting/responding on official association social media outlets, they shall speak only for MMEA, communicating its views and not including personal opinions. While the MMEA respects the Executive Director’s first amendment rights, those rights do not include permission to post inflammatory comments that could compromise the association’s mission, either on association or personal social media outlets. The executive director shall exercise complete duty of care to the association in all communications.

The requirements listed below are representative of the minimum skills, knowledge and abilities required for an individual to perform the essential responsibilities satisfactorily and to be successful in this position:
Strong knowledge of non-profit arts management
Strong knowledge of music education
Strong administrative and organizational skills
Strong written and oral communication skills
Knowledge and ability to use appropriate technology, including Google Workspace, Microsoft Office & Excel, Adobe InDesign, Quickbooks & basic website data entry
Basic accounting, marketing web-based communication skills
Ability to work in a collegial and collaborative environment

RECOMMENDED  EDUCATION & EXPERIENCEThe items listed below represent the education and experience recommended  for an individual to perform the essential responsibilities satisfactorily and to be successful in this position:
Bachelor’s degree and minimum three years of successful experience working in related non-profit management
Evidence of successful K-12 music teaching experience 
Demonstration of excellent administrative and organizational skills
Demonstration of excellent interpersonal, written and oral communication skills
A proven record of working effectively with diverse populations

PHYSICAL DEMANDS & WORKING ENVIRONMENTThe physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this position, the employee is regularly required to engage in computer keyboarding.The employee is occasionally required to stand and walk for lengthy periods, and must occasionally lift and/or move up to 40 pounds with or without assistance. The noise level in the work environment is usually mild to moderate. Work is normally performed in the individual’s home office environment, with no known hazards beyond those present in a normal office setting. Statewide travel is required in a personal vehicle, and some out-of-state travel is expected